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How To Improve Your Productivity With A Knowledge Management System

Knowledge management is a recent concept that was introduced to help professionals with knowledge, such as procurement professionals become more efficient. Personal knowledge management systems (KMS) encompasses processes and tools to gather the information you need, organize it, store it and retrieve data from your work life, and also the capability to communicate your thoughts with others who may need them.

It’s important to keep all your data in the same place to be efficient. If you require it for a particular task or project, you can find all of it in one location. Here are some elements which can create this kind of environment where workflows run smoothly and without anxiety because nothing will fall into the wrong hands due to insufficient visibility into the tasks to be completed next.


It is essential to keep training to become a better knowledge worker. Continuous self-improvement is necessary in the age of technology, as older skills become obsolete. It is important to attend seminars or conferences, and as well as reading technical journals within your field that you are interested in as well as reviewing websites that offer workshops for training.


It’s not about the number of tasks you can complete in a certain time period. It’s about your creativity and output. You can discover your own creativity through the tools and techniques that you can use to enhance your creative skills including Google’s “creative toolkit” or YouTube tutorials on how-to videos that demonstrate new ways of doing something with one click.

Information Triage

It is essential to have the ability to sort and prioritize the information you are reading. Otherwise, your mind may be overwhelmed by all this information, just like an emergency medicine nurse could feel when faced with too many patients who are suffering from different degree or severity of injuries. Everyone involved will benefit in the event that they are able to identify the cases that require urgent attention.


Networking doesn’t happen overnight. You need to be organized to ensure that when you meet someone new, you should make sure prior to anything else happening, ask them intelligent questions about their area of expertise and wait for their responses- then note down the information in an easily accessible document such as your spreadsheet or database on your phone (or whatever device you prefer). This will help remind yourself who can tell what info without having trouble remembering where/when it was first presented.


Before making any decisions be sure to have all the information you need. Ask questions if there is something you’re not understanding or aren’t certain about. Be specific in your questions that allow the participants to expand on their thoughts without being pressured to provide only Yes/No answers. This helps avoid confusion at a later date when one person provides more specific information than others due to being given less, leading them into thinking that they understood the message better.


For productivity, communication skills are vital. Effective communication is the key to productivity. The idea of two-way streets allows both parties to the conversation to make effective use of the tools available to make sure there aren’t any misunderstandings by asking questions when needed.

For more information, click knowledge management system

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